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Dallas Convention Centers and Hotels
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set designs, background sets

Whether you are developing a tradeshow, hotel convention, or any type of business meeting in the Las Vegas,  you can always count on us. By combining premium AV rental equipment, top-quality computer rentals, reasonable rates, and a highly trained technical staff, your experience with us will be what you expect and equipment will be trouble-free.

Our broad inventory of audio visual and computer rental equipment makes for convenient one-stop shopping. We offer top computer rental brands such as Dell, HP,  and Macintosh; our AV rentals include NEC, Sharp, Sanyo, Panasonic, and Hitachi. We also provide Shure wireless sound systems and top-quality Mixers. If you are looking for registration printers, try our HP LaserJet printers, both Black and White or full color. We carry full audio and lighting systems for any size event. From LCD projector rentals to Lights we want to be your full-service provider. 

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AV Equipment   Call 503-477-8972 or duane@avequipment4rent.com

Experienced & Dedicated Staff

Meeting planners, tradeshow exhibitors, corporations, hotels, and many other businesses rely on our dedicated technical support team. Our staff is highly trained to carefully evaluate the details pertaining to your venue and event, and tailor the best solution for your unique needs. We are base here in Las Vegas so there is no added expense for travel and shipping.  We know the Las Vegas venues and have the experience needed to make your event an success. When we  set up your equipment, even though it has been tested before it left our warehouse we test it again, and we will always provide critical technical support whenever you need it – 24 hours a day, seven days a week.

Local Interest
Dallas Fort Worth Airport | Dallas City Hall | Dallas Tourism | Dallas Morning News | Dallas Business Journal

DFW International Community Alliance

As a national provider of visual, video, audio, and lighting support with offices in Las Vegas, Los Angeles, San Diego, San Francisco, Dallas, and Phoenix. Our Dallas office is uniquely positioned to handle all the AV requirements for your event, including general sessions, breakout rooms, and exhibitor support. We have provided support for a countless number of presentations and events at  Convention Centers over the years. With our in-depth knowledge of each facility and great working relationship with all the on site departments, we would be a seamless addition to your planning team!

We offer you the following benefits as part of your event package:

Highly competitive pricing on all AV equipment for breakout meeting rooms and general sessions

Discounts on all AV equipment to your exhibitors if they order 21 days before the start of the show

Custom exhibitor order form with your logo and show dates for your exhibitor kit or to be placed on your website

Special rates and additional discounts for multi-year contracts

Last minute requests are no problem with full time technicians on-site and our warehouse only 10 minutes away for all your show needs

No technician or management hotel expenses, daily per diem charges, or high transportation costs, as we are a locally based company

Account Executive to work with you every step of the way at no cost to you

We are a full service audio, visual,  lighting, staging, and computer rental company.  Serving clients nationally, we offer one of the most comprehensive inventories in the industry for  businesses events, conventions, tradeshows, expositions, event planners, training seminars, and live entertainment shows. With the latest in technology from leading manufacturers, we ensure your event will be a total success.      
Check out our Tradeshow rental
 AV Equipment inventory.   Call 503-477-8972 for a price quote duane@avequipment4rent.com

The Dallas meetings industry is expected to grow for a third consecutive year, signaling economic and corporate prosperity as well as a financial boost for hotels, airlines and convention centers, according to FutureWatch 2006, an annual research report from Meeting Professionals International (MPI) and American Express that was released last week.

According to FutureWatch 2006, several key indicators including the total number of meetings planned and expenditures per meeting/event are expected to increase in 2006. Client-side planners--defined as corporate, association, government and nonprofit planners--and intermediaries--defined as independent meeting planners, third-party planners, multi-management companies, DMCs and association management companies--expect the number of meetings planned by their organizations to grow by 7 percent and 21 percent over 2005, respectively. Suppliers--defined as convention/conference centers, convention and visitors bureaus, hotels, resorts, meeting facilities, production companies and on-site meeting support--project a 10 percent increase in the number of meetings they will support. Planners, intermediaries and suppliers predict a 7 percent, 14 percent and 9 percent jump, respectively, in expenditures per meeting in 2006 compared with 2005.

Additionally, client-side planners expect to receive a larger share of their organizations' budgets in 2006 than in 2005, with 42 percent predicting their budgets will grow as a percentage of their organizations' total budgets. Only 8 percent expect to have a smaller proportion.

"All FutureWatch 2006 respondents expect to have more frequent, longer and larger meetings this year, suggesting that organizations are increasingly recognizing the value of meetings as strategic business tools that can achieve business goals," said Colin Rorrie Jr., PhD, CAE, president and CEO of MPI. "However, from what we've seen, cautious optimism seems to be the theme in 2006. While key indicators point to growth and increased meetings spend, concerns about the economy and rising oil and travel costs loom."

Venue Demand Outpaces Supply/Increasing Lead Times
Expected changes in lead times, hotel rates, and attrition and price concessions suggest that demand for meeting space and accommodations may outpace supply in 2006. Meeting space lead time is projected to increase by 38 percent in 2006, from 29 weeks to 40 weeks on average. Meanwhile, lead time for hotel/support services is forecasted to jump 37 percent from 23 weeks to 31 weeks. Additionally, 76 percent of client-side planners and 81 percent of suppliers expect hotel rates to increase in 2006. Finally, 31 percent of client-side planners, 28 percent of intermediaries and 24 percent of suppliers predict that concessions and flexibility will decrease in 2006.

"In the past few years, meeting professionals for the most part have experienced dramatically shorter lead times," Rorrie said. "In some cases, a meeting that took six months to plan now must be executed in three weeks. The fact that FutureWatch 2006 respondents are expecting longer lead times and higher hotel rates in 2006 suggests that the unusually active hurricane season of 2005 combined with the increase in the number of meetings being planned may be taking its toll on available inventory, especially in key tourist and convention destinations. Organizations may not have a choice but to plan meetings further in advance."

International Travel Slows
While meetings are on the rise, international meetings travel is slowing, as U.S. and European planners project little change in the use of international meeting destinations, and Canadian planners expect a significant decline. Canadian planners anticipate only 14 percent of all 2006 meetings will be held internationally, compared with 23 percent in 2005. While the United States remains the top international destination for Canadian planners, only 7 percent expect to hold their meetings there, down from 16 percent in 2005. European planners expect international meetings to increase slightly from 26 percent in 2005 to 29 percent in 2006, with the U.S. and Asia listed as top destinations at 12 percent and 8 percent respectively. U.S. planners predicted little change in international meeting locations, with Canada and Europe tied as lead locales at 5 percent each.

Planners Lead Procurement Process
Despite continued implementation of standardized meetings management processes and concerns about commoditization, meeting planners are still by far the most active participants in the buying process for meetings. Eighty percent of respondents said meeting planners were always or often involved in the identification and contacting of vendors, 84 percent said they were "always" or "often" involved in the evaluation and recommendation of vendors, and 78 percent said they were "always" or "often" involved in the final purchasing decision. Meanwhile, only 13 percent of respondents cited that procurement was involved in any of the three phases.

"With the move towards standardized management systems, there was a perceived risk that meeting planning would become solely a cost-based purchasing decision driven solely by procurement," said Julie Hylton, director of industry development for American Express Establishment Services. "In fact, today's data suggests that meeting planners lead the charge in identifying, evaluating and making the final decision regarding vendors. And, because the majority of respondents also indicated that procurement departments are involved at least occasionally in the process, it's important that planners establish a dialogue and a productive relationship with their procurement colleagues."

Meetings as a Strategic Function
Meetings are increasingly becoming a tool for furthering organizational objectives, with 71 percent of client-side planners indicating that meetings are recognized to a great or very great extent as a strategic function important to the growth and success of their organization. Forty-nine percent of planners said the perceived value of meetings has increased over the past year, while 62 percent predict it will grow even further in the next two to three years.

Additionally, 66 percent of meeting managers and 80 percent of directors are either being consulted when their organization is considering a meeting or are involved in driving strategy and establishing how meetings will be used to support organizational goals.

"Meeting professionals are increasingly operating beyond the logistical or tactical level and have the opportunity to strategically impact the organizations for which they work," Rorrie said. "As this strategic role emerges, it's critical that meeting professionals speak in the language of business, increase their influence and articulate the bottom-line value of meetings to all stakeholders and executive decision-makers."

Additional Key Findings
While many organizations fully outsource their meetings function to intermediaries, survey indicators show a greater percentage of intermediaries are actually working in concert with an existing meetings function. According to intermediary respondents, 42 percent of the time their main contact is within the meeting planning department, as opposed to the internal department that "owns" the meeting.

The top five internal organizational trends affecting the meetings industry are workload, organizational budget changes, shifting organizational goals, organizational growth and shorter lead times.

The top five external or environmental trends affecting the meetings industry include the state of the economy, travel costs, the rising cost of oil, changes in technology and increasing globalization.

When asked about return on investment (ROI) for meetings, respondents indicated that discussions within their organizations focused more on cost savings and efficiencies than achieving the strategic goals of a meeting. Just over one-third of respondents focus on the achievement of strategic goals when discussing ROI.

Return on Objectives (ROO) has been discussed within 61 percent of planners, 71 percent of intermediaries and 55 percent of supplier respondents. ROI and ROO discussions signal that organizations are seeking a measurement model that provides a complete picture of how meetings drive business and reflect total benefit and total expense.

For the full report, visit www.mpiweb.org.

 Corporate Events information from Special Events

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Now, we’ve gone one step further. As an added service to our readers and to reach a broader audience, you now have a new option when subscribing to Event Solutions magazine. You can subscribe to our great monthly print publication, or, you can now receive a free digital edition of Event Solutions. Supplementing the printed magazine, the digital edition represents the company's commitment to making the information on latest cutting-edge ideas and products that we showcase as easy to access as possible.

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